Using RW as my Data Source in Crystal

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Katfra

Advanced Member

Posts: 30

6/23/2010 12:10 PM

Hello,

I'm trying to create a report in Crystal using an RW Report i've already created. However, i was given some literature stating before doing this that i need to eliminate my totals and use my totals as headings. So with this being said, do i need to copy my current report and create it backwards. Net income as being my first line followed by my other totals? I'm not sure how to go about this the right way.

My intention going foward is to build the reports right out of crytal but do to time constraints, my RW report is my best option. Does anyone have any suggestions?

Ruma Malhotra

Veteran Member

Posts: 412

6/28/2010 5:04 PM

If you are building it in crystal, the crystal report will acquire every line in your RW100 report provided that the RW100 report has only one format and is style 1 or style 2.

It does not matter which order your net income row is whether first or last. If you are calculating this value in the RW100 report crystal may not do the calculation and you would have to calculate it in crystal itself. Another trick that I have used is to get this value from a summary account defined in the chart of accounts instead of calculating it in RW100.

Katfra

Advanced Member

Posts: 30

6/29/2010 11:39 AM

My RW report is a style 3, does that make a difference? When i browse my fields in the report design, my data is there but it's not showing up on my report, even after i refresh. In addition, i'm only using 1 format in RW. It does appear that the fields that don't show up in my first column are the ones that have zero values but i don't have anything selected to suppress those values.

Ruma Malhotra

Veteran Member

Posts: 412

6/29/2010 12:18 PM

According to Lawson to convert a RW100 report and use it as a datasource for crystal the RW100 report should only be style 1 or style 2. If you have only 1 format defined can you try to convert it to a style 1 or style 2.

Ruma Malhotra

Veteran Member

Posts: 412

6/29/2010 12:23 PM

Also on your report there are couple of places to check where the 0 values are suppressed. They can be either on options tab on the report or the formats tab on column defaults where you may have Blank when zero and that may have been set to "Y" or on the row file on the more button you can have print line set to "Y" or "N".

Katfra

Advanced Member

Posts: 30

6/29/2010 6:10 PM

Is there an easy way to convert to style 1 or 2 rather than recreate it? I have a style 3 report that has numerous subtotals which is how i want my crystal report to have.

I did get my report to work now, i'm not sure what the problem was but i took out all my detail lines and started over and it worked.

Ruma Malhotra

Veteran Member

Posts: 412

6/29/2010 7:00 PM

On the style 1 tab, copy the defnition of style 3 report line by line of the header without copying the row. This will allow you to recreate the report as style 1 without the row file name. You would have to recreate the row file for style one.

Katfra

Advanced Member

Posts: 30

6/30/2010 1:13 PM

Great, thank you. Now i have another question.

My summary fields that come over from my RW have multiple values in them when i browse the data. When i use the "Select Expert", it appears i can only use it one time for that specific summary field. If this is the case, how do i fix my RW report so that i have my summaries broken out or is it just a matter of how i do my selecting in Crystal?
After reading this, it seems confusing but not sure how else i can explain it.

Katfra

Advanced Member

Posts: 30

6/30/2010 1:42 PM

Also, how do i add multiple detail sections to a Crystal Report? I know if i select to show all my summary items it automatically shows Header, Footer, and Detail sections for each summary but if i want to add them myself, what is the easiest way? I know i can go into the Section Expert and insert that way but they are only sub sections.

Ruma Malhotra

Veteran Member

Posts: 412

6/30/2010 7:36 PM

If a field contains multiple values and this can happen because some of the summary accounts like payroll can have amounts and hours attached to it you would have to write an if then else condition that populates different fields on the report with the values from that field.

Ruma Malhotra

Veteran Member

Posts: 412

6/30/2010 7:37 PM

to add multiple sections right click and choose insert section below. This should resolve the issue.

Katfra

Advanced Member

Posts: 30

10/18/2010 11:58 AM

Thank you, it worked.