Has anyone had any experience with Service invoices not being able to be 3 way matched in Lawson? From an accounting standpoint not being able to receive the "goods" in which this would not create a liability on the books has become an issue.
This is an issue for us as well. Capital acquisitions complicate the PO process. There are many instances where you will physically receive equipment and yet be invoiced multiple times (with terms: 20% Down, 40% On Installation, 40% Upon Clinical Acceptance, for instance). The buyer needs to be able to track receipts of this equipment and AP needs to be able to apply multiple payments to the PO line. And also the liability needs to be posted to the GL. Service type items will satisfy AP but not the buyer; Special type items will satisfy the requirements of the buyer and post to the GL but AP cannot apply multiple invoices. I entered ER# 12184 asking to create a new item type for capitals where you can receive and apply multiple invoices. It's "considered for future".
Jon
I thought that the "liability" for financials was created at the time the PO was issued for Service Type items.
As for those progressive payments/capital type purchases where multiple invoices are presented as the project progesses, our buyers are entering the cost as the quantity and Unit Cost=$1. This allows them to receive in only the amount that is payable at that time.
Takes some communications and it's not a smooth process, but it works for us.
To have it be able to match an invoice for quantity and leave an unmatched $ amount make me leary that some po lines will not close out if the invoice is off a couple cents or so from the PO.
For service items nothing hits the GL until the invoice is processed. We kicked that solution around a bit a while back and although it would probably satisfy they buyer and AP, we decided it wouldn't work well with Asset Management (which I forgot to mention). On the Asset side it would look like we had 15,000 servers at $1 each.
For the Assets, you're correct. We have to manually go in and adjust the base cost of the item in AM.