Position Code Format

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Dorian Cosmedy
New Member
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    I am HRIS manager for two companies that recently merged. Thankfully, both companies used Lawson HR/Payroll, so it was a matter of combining tables/codes and deciding on common pay practices. Each company had a unique method of formatting their position codes and we did not change them when merging, so now our position codes are a mixture of both. We now want to change them to a common format, and this gives us the opportunity to avoid some of the issues that both companies experienced with our attempts at smart-coding. Does anyone use a format that you feel has worked well for your company? Do you try to include elements of the position definition in the coding, or do you feel this is too difficult? Do you use alpha, numeric, or a combination? We would welcome any insight!
    Jodi Kruesel
    Veteran Member
    Posts: 75
    Veteran Member
      For exempt positions we use the departmant code and the job code (ie: 602-1289). For non-exempt positions we use department code, job code and also the two character location code (ie: 404-1137AT).

      We went live with Lawson in April of 2006 and haven't had any concerns or issues with our format thus far.
      Margie Gyurisin
      Veteran Member
      Posts: 538
      Veteran Member
        We use process level, exp acctg unit, job and status.
        Wendy H
        Basic Member
        Posts: 10
        Basic Member
          We use numeric position numbers with no smart coding. We did this because our organization is predisposed to constant change of organizational structure, and also of trading FTE's between departments. We have been using position numbers since 2008, and it has worked well for us. These numbers are now being used on the organizational chart and position control reports to designate which FTE is being used. This is important as we are only alloted so many FTE's per fiscal year.
          Good Luck with your changes.