Assign Default Vendor When Vendor Not Selected in RQ

Depending on your vendor default setup in PO01.4, if the item is on an agreement and the requester's From Location is a participant on the agreement the vendor will default from that. Or if you have the item built in IC12.1/IC12.2 for the requester's From Location can default from here. So if there is no agreement and no IC12 and the requester doesn't choose a vendor on the req, you're out of luck. But I think that would be a great enhancement to the vendor default setup- add a flag to default to PO13 if the vendor can't default otherwise.

Thank you for the quick reply and confirming my suspicions.  I agree;  the enhancement to PO13 would be a benefit.  The only reason I can think that this option does not exist now is because if the requester doesn't submit a vendor, how is the buyer supposed to know who they intended to purchase the product from?

But, with the addition to the PO13, it would at least allow us to say "this product is purchased from this vendor" and give us the option of defaulting in our preferred vendor.

 

Thanks again!

At least for specials I think sometimes the end user knows what they want but they don't know where to get it so they think the buyer will do the sourcing. Or they don't care where as long as they get their product. For nonstocks there should be some order history to draw upon. We add nonstock items to IC12 for most of our locations and add replenishment info in IC12.2. We also have about 80% of our items on agreements so the vendor defaults from either the agreement or IC12 for 99% of the items.

We have Lawson configured to require a vendor when a special order is put in by the requester. If they don't know the vendor, they can either contact their buyer in advance for sourcing or when it is a one time sort of purchase, use a code we've created for "unknown vendor".

Michelle- If you make the vendor field required on specials does it stop them from adding the item to the cart? We thought about doing this but thought that if it allowed them to add the item to the cart and then they had to click on the item and go to the Line Detail tab to add the vendor it would be confusing and the buyers would get a lot of calls.

We have the configuration in RQC itself so it stops them from adding it to the cart at all. On a side note, we've also made the required fields yellow to help tell them what absolutely needs to be filled in before they hit add.

After we'd set this up, Lawson came up with the coding to set the vendor to required on RQ04 so I don't know if that one will allow them to add it to the cart before requiring line changes.

Hope that helps -

Michelle

Actually, Jon - I take that back. It does add the single line to the cart with errors if they hit add and they have to either delete it or edit it before they can proceed with adding more lines.

However, making the required fields yellow did cut down on the instances of this (as well as having an unknown vendor code).

Hi Michelle,

 

How did you do the coloring of the fields in RQC?  Is this a custom code job?

 

Thank you.

I double checked with my IT guy who set it up. He thinks it is the default setting when you make a field required in the RQC config file.

It depends on the version of your scheme - 8.0/9.0 used to highlight the field in yellow. v10 (with the white scheme) just puts a red asterisk next to them.